Consultant News: Tech Writing at Jefferson Lab

By Julia Siewert, Writing Consultant

Editor’s Note: From time to time we run “dispatches from the field” by current or former Consultants. Here Julia shows us the utility of what we do even in the most technical of settings.

Last summer I worked as a technical writing intern at Jefferson Lab. This job involved working with subject matter experts to edit, create, and format highly technical cryogenic resource and operations manuals. These were operations modeled after JLab’s CHL2 (Central Helium Liquefier), and were being modified (and, in some cases, created from scratch) for use at SLAC for their upcoming LCLS-II project.

I learned a LOT more than I thought I would as a writer, and went by the motto “if I can understand it, so can the engineer” while I was editing. I also got to work a bit with basic graphics and got to make keys for the process and instrumentation designs for LCLS-II. Both of these combined made a comprehensive guide to the machinery and operations of the cryogenics for this awesome project at temperatures around 2-4 Kelvin (which is about -271 to -269 degrees Celsius).

This was an awesome experience, and I’m proud to say I successfully created around 9-10 complete procedural documents that will be implemented in the commissioning process. I especially enjoyed combining my love for writing with my science background and working with some of the nation’s brightest in engineering and physics.

Image (The two sections of linear accelerator in the Continuous Electron Beam Accelerator Facility at Jefferson Lab) courtesy of Jefferson Lab at Flickr.

Word of the Week! Civility

Jay & Trey Cartoon Swearing
I find it interesting indeed that the OED Online puts our word’s most commonly used definition in 12th place: “Behaviour or speech appropriate to civil interactions; politeness, courtesy, consideration.”  Perhaps that should not surprise us, as the word has more current and obsolete definitions than any I have covered for this series.

We have to peer back further than the 15th Century, when the word began to appear in English, for its origin and former utility. Here the OED gives us “Latin cīvīlitāt-, cīvīlitās art of civil government, politics.” Consider the words that come from those roots: civil, civilization, civilized.  They presume a measure of tolerance and cooperation needed to live together, not engage in constant civil war.

That sense of neighbors in conflict takes us to the first cousin of civility, “civil.” When I taught criminal-justice writing, I often took my students to court in Monroe County, Indiana. We sat in on both criminal and civil cases, the latter often over civil disputes between neighbors or family members, rather than between a citizen and the State or locality.

The purpose of these courts? To maintain civility in the area, in order to avoid civil conflict. That sensibility underlies the work of civil society organizations.

Is civility dead today? That is a good question explored by Dr. Thomas Plante. Read and decide for yourself.

Please nominate a word (or metaphor!) useful in academic writing by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

Image by Threeboy from Richmond, Canada (Jay & Trey Cartoon Swearing) [CC BY 2.0 ], via Wikimedia Commons

Word of the Week! Hindrance

Or is it “hinderance”? I see both in print. Yet no usage guide helps here, including Garner’s Modern American Usage or the venerable text by Fowler. Nor do any of the printed dictionaries I have.  Everyone lists “hindrance” despite the drift in pronunciation. It should not surprise anyone who follows the history of language that any confusion about our word is only the latest chapter in a long history.

This term has a simple enough meaning: something that hampers, hinders, or impedes. The OED reveals a variety of spellings: “hynderance” (16th Century); “hinderaunce” (15th-16th Centuries); hindraunce (no dates given); “hinderance” (17th Century on); “hindrance” (19th Century on).

Here we have a word that has definitely lost its “a” and “u” but otherwise continues with two accepted spellings. What to do? I prefer “hinderance,” as it more closely approaches speech and the verb “hinder,” but “hindrance” remains more common in print and probably should be the one we use in service of higher grades in courses. MS Word wants to correct it to “hindrance.”  WordPress accepts both modern spellings. Yikes.

Full disclosure: I am stumped. Students, check with your professors and please stick to ONE spelling. This will make for a diverting update eventually, as the case is not closed on hinderance hindrance.

Please nominate a word (or metaphor!) useful in academic writing by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

Image Courtesy of Wikipedia.

Word of the Week! Grotesque

Our word this week began life in an Italian cave, or grotto. As early as the 16th Century, painters captured the primitive feelings of that setting with work called grotesque. So how did the word change over time, to become something revolting and unnatural?

Slowly. By the dawn of the 20th Century, when H.G. Wells wrote The Island of Doctor Moreau, the artistic sense of the word and its more modern sense were both in play. A definition given by the OED Online, “Characterized by distortion or unnatural combinations; fantastically extravagant; bizarre,” came to be common. Think of any gargoyle you see on a cathedral. They are nearly all grotesques.

Thanks to Victor, in my course Reading Science Fiction and Fantasy, for asking about this term used by Wells, as when his narrator remarks, “The apparition of this grotesque, half-bestial creature had suddenly populated the stillness of the afternoon for me.”

Using the Project Gutenberg copy of the text, now in the public domain, I stopped counting at 20 uses of the word. Clearly, Wells was after the human-animal hybrids’ grotesque appearance and behavior. And Dr. Moreau, who makes these “Beast-Men,” certainly had art in mind as much as science, since in the novel he calls the narrator a “materialist” when the narrator questions the practical application of the doctor’s mad experiments.

Please nominate a word (or metaphor!) useful in academic writing by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

Image Courtesy of Wikipedia.

Consultant News: Legal Writing

I enjoy hearing about Writing Consultants who have helped to bring a piece of work to publication. So we all should tip our hats to Rosemarie Ferraro, who assisted Gerald Lebovits, as a judicial intern, with four articles in the New York State Bar Association Journal about legal writing:

Legal writing is one of the hardest transitions of all for first-year law students. Professor Lebovits gives a good deal of valuable advice here, my favorite being “use the passive voice only when you have good reason to use it.”

One exception I know personally involves police reporting. I long ago taught Criminal Justice writing to police officers at Indiana University. As I told them “the passive voice incriminates no one. ‘The car was stolen and, according to two witnesses, John Smith was reported nearby’ works far better than ‘John Smith stole that car!’ ”

If you know Rose, congratulate her. She has returned from study abroad and is working in our program now. If she plans to attend law school, I have no doubt that her careful eye for sentence-level details, as well as this publishing experience, would make her first year a success.

Other Writing Consultants, tell me about your work in professional writing and I will share it here with faculty.

Metaphor of the Month: Ivory Tower

This week we begin a new monthly feature. And the timing, in our second week of classes, is spot-on appropriate.

For new students who may have forgotten the concept, a metaphor is a type of figurative speech calling a person or thing something it is not, such as “John is a real skunk!” or the famous parables in the Bible, with the Kingdom of Heaven suddenly becoming a mustard seed.

Now on to our first academic metaphor.

We think, commonly, of “The Ivory Tower” being the haunt of cloistered academics.  Where on earth did that come from? French, actually. The OED Online traces the origin of our term to the second quarter of the 19th Century, from tour d’ivoire, as a place of sanctuary from the world and its troubles.  The image is older, going back to (thank you, Wikipedia) to The Song of Solomon 7:4:

“Thy neck is as a tower of ivory; thine eyes like the fishpools in Heshbon, by the gate of Bathrabbim: thy nose is as the tower of Lebanon which looketh toward Damascus.”

The similes and metaphors just pile up here, rather odd tools of seduction, and in this book of the Bible they get racy, fast. Have a look yourself.

In any case, I find it fascinating that none of the examples provided by the Oxford English Dictionary, as well as my antique version of Webster’s New Collegiate, show the drift in meaning to academia, especially toward the negative sense that political pundits often use to attack us. Only The American Heritage Dictionary sheds a little light (another metaphor!) on our phrase, noting a place of “intellectual considerations rather than practical everyday life.”

I have many colleagues who would argue that our business in the Ivory Tower is very much about everyday life, especially how to live it in a considered and enlightened way, but this post is no more an op-ed than it is a look at the Bible’s salacious metaphors. Yet that final definition gets us to the pejorative sense of the term. Other ages had Lotus-Lands. We moderns are only left with an ivory tower.

Please nominate a word or metaphor useful in academic writing by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

Photo by DAVID ILIFF. License: CC-BY-SA 3.0 of St. John’s College, Cambridge, courtesy of Wikipedia.

Word of the Week! Syllabus

For the first week of classes, I thought to feature a word appropriate to the season. So what is so special about that document, online nowadays, that lists assignments, schedule, and policies for a class?

Not much, really. In sum, it is but a concise summary of a subject to be covered, a compendium, a list. The OED Online dates modern usage to the 17th Century. In Antiquity the term may or may not have had the same meaning, so it may not qualify as a loan-word from Latin.

I came to like the term; it mightily confused me as a first-generation, first-year student at The University of Virginia in 1979. It was to be the first of many bizarre  terms that I encountered. Many of the new-to-me terms were Latinate, as alien as Hittite despite my four years in a Catholic high school where the priests could speak Latin. Consider that we “proctor” an exam, end four years of undergraduate work with a “commencement,” earn Latin-phrased honors such as cum laude, and labor in the Grove of Akademos, the source of the word “Academy.”

So as you peruse (or write! the hour is late!) your syllabi for the upcoming academic term, be on the lookout for other traces of academia’s Classical heritage.

The Word of the Week will appear every 2nd, 3rd, and 4th Monday of the academic year, with a new entry, Metaphor of the Month, for our first Mondays.

Please nominate a word (or metaphor!) useful in academic writing by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

Word of the Week! Hubris

Today’s New York Times ran an op-ed about human hubris and the climate crisis we now face. I use the word “hubris” a great deal in my literary studies classes, too. Many a protagonist, good or bad, gets felled by this fatal flaw of overweening pride.

I’ve always described it in my course glossary of literary terms as “the sort of pride that is so inflated that it blinds, even destroys a character, even an entire people. Many characters in classical literature and Shakespeare’s plays are so prideful that it destroys them. So is Satan in Milton’s Paradise Lost.”

I have never checked a dictionary for our word, so let’s see how I did. Though the Greek original is ancient, this loan word dates only to the late Victorian era. The OED Online gives a few usages, all of them about the same of “presumption toward the gods, self-confidence, pride.” the lack of nuance after the first definition surprises me.

Mere pride is not a vice. One can and should be proud of one’s accomplishments and those of others (envy being another fatal flaw). Hubris is a certain type of pride, however, and in the Miltonic Satan’s will to challenge the Almighty we hear echoes of many earlier myths of mortals who dared to compare their beauty, strength, or courage to the immortals of Olympus.

So beware hubris. It’s everywhere these days. It always comes before a fall.

This blog will continue all summer, so nominate a word by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

Gustav Doré’s illustration from Paradise Lost comes to us courtesy of Wikipedia Commons.

Word of the Week! Bumptious

I first noticed this word when reading Willa Cather’s excellent novel The Professor’s House, way back in graduate school. She describes in great detail the overdone decor of the main character’s abode, including “the awkward oak mantles with thick round posts crowned by bumptious wooden balls.”

The alliteration stuck with me but so did the idea that an inanimate object, rather than a pushy, overly friendly person, could be “bumptious.” The OED’s entry gives a history only dating to the early 19th Century, from a humorous use of the word “bump.”  The sense here is a conceited, self-assured, or offensive person, not a carved bit of wood.

The American Heritage Dictionary adds a possible etymology of combining “bump” and “presumptuous,” which certainly describes a bumptious person, but not a ball.

Perhaps Cather, so annoyed in other places with techniques made possible by modern power tools, just hated the woodwork she’d seen somewhere and could not resist the odd pairing of words. Whatever one might think of it, the usage stuck with me nearly 30 years, much like the memory of a really boorish, bumptious buffoon.

This blog will continue all summer, so nominate a word by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

Image licensed for reuse, courtesy of Pexels.

 

Word of the Week! Soporific

Here we have a perfect word for late summer, and just today I heard a BBC reporter use it to describe the weather in a small Cuban town. Weather that hot and humid makes one drowsy, which is the nature of anything soporific.

This word can also be used to describe the actions of certain drugs. John Locke, in an example from the OED Online, noted the “soporifick” virtue of opium as early as 1690.

With school soon to begin, we might note that our word can describe the effect of a boring anecdote or lecture. The OED catches that usage well with an example from 1727, “Hibernian matrons thus of old, Their soporific stories told.”

So it’s more than boring. Not everything that bores you makes you drop off.  But in order to keep you awake, I’ll end now. I’m feeling rather drowsy myself.

This blog will continue all summer, so nominate a word by e-mailing me (jessid -at- richmond -dot- edu) or leaving a comment below.

See all of our Words of the Week here.

image courtesy of Wikipedia.