Working with Versions in Cascade

June 17th, 2011 by Kenyada Jones

Did you know that each time you click the submit button to save your work in Cascade a new version of your page is saved?

Okay, well did you know that you can revert back to a previous version of your page if needed?

Versions are excellent ways to streamline your web editing tasks.  Here is a great example:

You have a web page that needs to read differently depending on the semester.  Normally, you would have to log-in to Cascade and make your changes at the close of each semester.

With versions you can maintain finalized versions of a page and flip between them instead of retyping content repeatedly.

Check out this Working with Versions Tech-Tip for details on working with versions.

Test your web edits by publishing to QA

June 10th, 2011 by Kenyada Jones

If you are a publisher in Cascade, you have the option of previewing your web edits online prior to publishing to your live website.

Publishing to QA enables you to view your website edits without impacting your live website.  Here’s how it works:

1. Select your page and initiate a publish job by clicking the Publish tab.  You will be presented with a list of publishing destinations.

2. Uncheck the cmsweb1 and cmsweb2 check-boxes; leaving only the QA option selected.

3. Click the Submit button. Your job will publish to:

http://qasitename.richmond.edu/folder/page.html

4. Use this space to check your page content or form functionality.  If all is well, you may publish your form as usual; being certain that all three check-boxes are selected.

New Features: Cascade Site Conversion

April 25th, 2011 by Kenyada Jones

Greetings Cascade Users!

The Web Services team is working diligently to improve the functionality of our content management system, Cascade and will be implementing a few changes.  These changes will make working with Cascade a bit easier for you.

The first phase of these changes will take place April 21st  – April 29th.  We do not expect these changes to impact your work, however should you experience any oddities, please do not hesitate to contact web services .

The second phase of changes will take place May 10th  – May 13th.  During this time no website edits will be permitted and all Cascade users will be prohibited from entering the system.  Please contact Web Services with any concerns regarding these dates.  We ask that you please plan your website edits to align with these dates.

Check out the new way to access your site or the new Live view!

-Web Services Team

Live View

April 25th, 2011 by Kenyada Jones

By now you may be accustomed to seeing a Preview of your web page in the right pane while selected in Cascade.  Oftentimes, when your page contains special features, you may have noticed a few extra parenthesis or odd characters on your page from time to time.

With the new Live View, you can now view your web page in its live state – exactly as it appears on your live website.

Keeping this in mind, there are now three options (all on the view tab):

Layout and Preview
These options give you the same view.  There are subtle differences however for the purposes of website editing, these are the same.

Live View
This view allows you to see your web page as it is appears online and also confirms the URL of the page.  This view displays the most recent version of the page that has been published.  To view a preview of the page prior to publishing, you must used the Layout or Preview buttons (after submitting your changes).

Accessing your website

April 25th, 2011 by Kenyada Jones

Accessing your website has now become easier!  A process that took approximately three clicks can now be done in ONE!

Upon logging in, you will now notice a site drop-down list.

Select your site from the drop-down list.

Your website structure will display on the left side.

Note: If you are using a new computer or are accessing your site for the first time since conversion, you may have to click the red arrow to expose your website folder structure.

Benefits of the Site Conversion:

  • Contributors can access web content more quickly.
  • Website Managers can link across sites.
  • Back-end efficiency for web development.

Download the Tech-Tip!

Workflow simulations now available!

January 27th, 2011 by Kenyada Jones

Having complications with workflow?  Its okay, you are not alone.  Did you know that you have the option to simulate a workflow with your Web Trainer?

You certainly can!  Schedule a workflow simulation with your Web Trainer to ensure you understand the options available to you while in a Cascade workflow.

Workflow defined
An automated feature in Cascade, which facilitates the approval of content changes.  For example, a department may consist of seven total employees.  Of those seven, five have the ability to make website changes (Contributors) and the remaining two have the ability to make those changes live (Publishers).

If your campus unit does not have a designated communications staff member as a part of the team, your content changes will be approved by University Communications.

Hope to hear from you soon!

I can’t see Versions

January 26th, 2011 by Kenyada Jones

During training, you were made aware of a very powerful and time-saving feature of Cascade – versions.  After some discussion with fellow Cascade users, it was identified that if you are in a workflow, your options for versions are in fact limited.

Well, that’s no fun!  The Web Services team is currently testing the functionality of version control with the hopes of making it an available option for those currently in workflow.

Stay tuned…

So, you want to create a new folder…

January 24th, 2011 by Kenyada Jones

We’ve had quite a few questions around creating folders in Cascade.  Why, oh why isn’t it an easy task?

Background

Okay, I am about to take you back to your introductory Cascade training session.  Yes, that two-hour session where you were pumped with information all about Cascade…you got it!

Remember, folders map directly to two things:

  • Page URLs
    Identify the URL of a page by selecting it in Cascade and following the folder structure.  The folder structure can be viewed in the right pane (or preview pane) once the page is selected.
  • Top Navigation
    Generally speaking, each folder (with the exception of a few) can be connected with an item on the top navigation.

Folders
Note: The URL of this page is catering.richmond.edu/about/flowers.html

Can I create a new folder?

Permission to create a new folder is granted on a case-by-case basis.  Examples of when this type of permission is granted include areas that work closely with University Communications (Arts & Sciences and the Career Development Center).

These units have a designated communication professionals on their team.

I need a new folder.  What should I do?
Contact Web Services.  Together you may identify alternative ways to display or organize your content.

You might need a folder if:

New Top Navigation Item
After working with the Communications team, a need has been identified resulting in the addition of a new folder.

Web conversion
You have a document that you wish to convert from a file format (.pdf) to a more web-friendly document.

Cascade Upgrade: What’s New?!

December 9th, 2010 by Kenyada Jones

wst.jpgThe Web Services team is committed to providing you with the most recent version of our CMS, Cascade.  After testing the CMS, we present to you Cascade version 6.7.4.

The new version of Cascade brings with it a number of changes:

The availability of each of these features is determined by your role in Cascade and your involvement in workflow.  Use the links above to explore the new features of Cascade.

Should you have any questions or concerns about these new features, feel free to leave a comment or contact your Web Trainer directly.

Cascade Upgrade: Recycle Bin

December 9th, 2010 by Kenyada Jones

Recycle binWe are elated to announce the unveiling of a recycle bin in Cascade!!!  Have you ever mistakenly deleted a web page, folder or perhaps your entire site folder? Okay, if you did you probably wouldn’t admit it, right?  It’s okay.  That’s exactly why we’re so happy about this new feature.

The recycle bin will automatically save your deleted assets for 30 days.  If within those 30 days you need to restore your files, it is now possible.

If your site edits are in workflow, you will not be able to take advantage of this feature as all actions are automated in a workflow.

If you are a contributor using workflow, the asset will still be available in the recycle bin of your workflow Approver.

Publishers, Workflow Approvers and Managers are able to restore assets from the recycle bin.

Tech-Tip: The Recycle Bin